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Ultra Comprehensive Physical Therapy HIPAA Compliance

Effective Date: 22nd April 2025

At Ultra Comprehensive Physical Therapy & Occupational Therapy, we value your privacy and are committed to protecting your personal health information. In line with the Health Insurance Portability and Accountability Act (HIPAA), we have outlined our practices to ensure that your information is handled securely and respectfully. This page explains how we collect, use, and protect your personal health information and what rights you have over it.

1. Overview of HIPAA

HIPAA is a federal law designed to protect your health information and ensure that it is kept private and secure. HIPAA applies to healthcare providers like Ultra Comprehensive Physical Therapy & Occupational Therapy who engage in electronic healthcare transactions and maintain your medical records.

2. Our Commitment to Protecting Your Privacy

We understand the importance of your privacy and the trust you place in us to manage your health data responsibly. As part of our commitment to maintaining confidentiality, we comply with HIPAA regulations and take the necessary steps to protect your personal health information (PHI).

  • The types of information we protect include:
  • Personal identification details, including your name, address, and date of birth
  • Health information such as diagnoses, treatment plans, and medical histories
  • Payment and billing information related to your healthcare services

3. How We Use Your Information

We use your personal health information for the following purposes:

  • Treatment: We may share your information with other healthcare providers involved in your care to ensure coordination and effective treatment.
  • Payment: Your health information may be shared with insurance companies or billing entities to process claims and ensure payment for the services provided.
  • Healthcare Operations: Your information may be used for administrative purposes such as quality assessment, staff training, and healthcare management to improve services.
  • Legal Obligations: We may disclose your information if required by law, such as in response to a court order, subpoena, or other legal processes.

We will never use or share your personal information for purposes not outlined in this policy unless we obtain your explicit consent.

4. Your Rights Regarding Your Health Information

As a patient, you have the following rights under HIPAA:

  • Right to Access: You have the right to view or obtain copies of your medical records upon request. This includes the right to request an electronic version of your records, if applicable.
  • Right to Amend: If you find any inaccuracies in your records, you can request corrections or updates to your health information.
  • Right to Request Restrictions: You can ask us to limit how we share your health information, though we are not required to honor all requests for restrictions.
  • Right to Confidential Communications: You may request that we communicate with you in specific ways or at certain locations to better protect your privacy.
  • Right to File a Complaint: If you believe that your privacy rights have been violated, you can file a complaint with our practice or with the U.S. Department of Health and Human Services.

5. How We Safeguard Your Information

We are committed to protecting your health information from unauthorized access, loss, or alteration. To ensure this:

  • Electronic Protection: We use secure electronic systems with encryption protocols to safeguard your health records and communication.
  • Physical Protection: Our facilities are equipped with physical security measures to prevent unauthorized access to sensitive information.
  • Employee Training: All staff members are trained on HIPAA guidelines to ensure that they understand and follow privacy and confidentiality policies.
  • Data Access Control: Only authorized individuals have access to your personal health information, and this access is granted based on job responsibilities.

6. Changes to Our Privacy Practices

We reserve the right to modify or update this privacy notice at any time. Any changes will be effective immediately upon posting, and the updated version will be available on our website. We will notify you of any significant changes directly if necessary. Contact our support team to discuss about privacy details.

7. Contact Information

If you have any questions, concerns, or need further information about how we handle your personal health information, please contact us:

Ultra Comprehensive Physical Therapy & Occupational Therapy

Clifton Office: 246 Clifton Avenue, Clifton, NJ 07011

Maplewood Office: 2062 Millburn Ave, Maplewood, NJ 07040

Phone: +1 (862)-899-7900

Website: Visit Here

We are dedicated to protecting your privacy and ensuring that your health information is managed securely. Thank you for trusting Ultra Comprehensive Physical Therapy & Occupational Therapy with your care.